Symplectic Elements

Collect, analyse, showcase & report on all your scholarly activities

Powering the Research Management Ecosystem

Symplectic Elements is a highly-configurable research management system which ingests data from multiple sources to build a truly comprehensive picture of your organisational data.

You can structure and connect scholarly information throughout the research lifecycle, reducing administrative burden, deriving powerful new insights, and showcasing the real-world impact of your research.

Symplectic Elements goes beyond traditional Research Information Management (RIM) systems, offering you tools for research funding and awards management, equipment and technology profiles, and assessment exercises – all within one easily-navigable, single source of truth.

Public Profiles Open Access Awards management Impact tracking Research Assessment Tech Transfer

Everything you need at your fingertips

By bringing data from multiple sources together in one centralised space, Symplectic Elements gives you access to all the research information you need while reducing the administrative burden of institutional data management. Data capture is automated in the background wherever possible, freeing up researchers’ time to complete important tasks.

After capture, all scholarly activities and information can be managed centrally and structured for reuse and reporting: from research outputs, to contracts and grants, impact and citations, and teaching and professional activities.

What is Research Information Management?

Collect and reuse research information

Our core functionality is centred around continuous, automated capture of research output data from multiple internal and external sources. Using simple workflows and integrations with other institutional systems, Elements reduces the administrative burden of research data management.

Showcase academic achievements

Gathering attention for your research should be easy. Through our profiles technology, Elements simplifies the creation and maintenance of a public presence that broadcasts your expertise. Alternatively, Elements can also populate existing public-facing profiles or institutional websites.

Simplify faculty evaluation

Activity and performance reviews can be time-consuming, manual and even still involve paper documents. Elements data streamlines review processes and supports capturing score sets and feedback. Faculty members can even generate CVs and biosketches from their Elements profile.

Manage funding workflows seamlessly

Support research funding workflows and awards management by bringing together research information management and research funding activities in one cloud-hosted system.

Showcase researcher expertise and enable new collaborations

Elevate your academic achievements by repurposing the rich and often unique data already harvested within Elements and surfacing it in an easy-to-maintain, modern search and discovery interface. These powerful public profiles are automatically populated with rich and varied information including biographies, contact information, publications, grants and more.

Symplectic Elements offers best-of-breed profile technology, going beyond researcher CVs and publications to incorporate profiles for groups and departments, equipment and technology, patents and IP, and more. Academics can use their public profiles to demonstrate impact and expertise, explore internal and external collaboration, find mentorship opportunities, and dive into connections across institutional networks. Institutions can maximise the use and visibility of high-value facilities, drive research collaboration and innovation, and open up potential new industry partnerships and revenue streams.

Find out more about Public Profiles

Simplify research assessment exercises

Streamline research assessment exercises and track compliance with government and institutional policies using Elements’ specialist tooling. Researchers can complete activity reports directly within the platform, while administrators benefit from configurable, trackable review processes and workflows for easy capture of feedback.

Symplectic Elements has a full feature set supporting government assessments such as the UK Research Excellence Framework (REF), Excellence in Research for Australia (ERA) and New Zealand’s Performance-Based Research Fund (PBRF).

Our out-of-the-box assessment workflows can also be used to streamline any process where you need to gather submissions from users – such as publication review & approvals, requests to attend conferences, internal peer reviews, and promotion rounds.

Manage assessment exercises

Manage government research assessments

Elements enables you to collect, collate, and report on research inputs, outputs, outcomes, and professional activities, helping to inform compliance and assessment submission strategies and ensure you have the data you need to meet your reporting requirements.

Support open access workflows

The push to make research open to the public is a leading trend across the research landscape. Symplectic Elements’ world leading software can help you support and streamline your open access workflows. The system provides an efficient method for faculty to deposit their research into your institution’s public repository.

Track and demonstrate impact

Our dedicated Impact module supports the capture and curation of records around impact plans and case studies, as well as helping you to track and report on impact indicators and engagement activities.

New White House OSTP Public Access Recommendations: Maturing your Institutional Open Access Strategy 1

Powerful institutional reporting for actionable insights

Our highly configurable reporting tools enable you to track and analyse research activities, letting you identify trends, compare year-on-year figures, and track progress against strategic objectives. Save time with our out-of-the-box dashboards and data extracts or let us customise reporting templates to your specific requirements. Reports can be provided as formatted reports, visual dashboards, or CSV extracts, letting you access your data in a way that works for you.

Flexible data model equipped to handle the unique needs of different departments and faculties.
‘Single source of truth’ approach to records management prioritises intelligent data linking.
Full access to the underlying data to support custom institutional reporting requirements, including the utilisation of report templates (such as CVs or biosketches) to export information.
Data completeness reports help you easily identify areas requiring additional user input and take action on them.
Record submission information against associated funding proposals, manually or via bulk upload.
Automated capture and append of records from multiple data sources (including ISSN, GRID) ensures consistency and completeness of data across all record sources.

Analyse and activate your data

Improve compliance with open access mandates

Our powerful bi-directional repository integration links to the institutional repositories of your choice. Not only does Elements make it simple for researchers to deposit publications, it also offers reporting tools and dashboards allowing administrators to identify work that should be made openly available, monitor open access engagement and compliance, and take actions on researchers’ behalf. You can defined your own open access strategy and workflows within the system to automate which publications are targeted for deposit, record exceptions, and create reports on compliance at a researcher, department or group level.

Streamline open access deposit

Transparent, end-to-end awards management

Our specialist awards management tools give you the ability to promote relevant funding opportunities to your academic community, enhanced with institution-specific information, and work with them collaboratively to develop proposals. Administrators can preconfigure review and approval workflows to ensure proposals receive appropriate institutional sign-off before submission, and management reporting and post-award activities following submission. Increase the visibility of the status of proposals and projects to researchers and administrators throughout, increasing confidence for all stakeholders and helping to avoid last-minute issues or missed deadlines.

Manage the full funding lifecycle

The widest range of data sources in the industry

Elements offers more automated data integrations than any competing products, our state of the art automatic claiming and identifier search functionality will save your researchers time and effort. We go beyond just publications metadata, capturing citations, altmetrics, and other research metrics as well as direct links to open access files. Our seamless Dimensions integration offers the first fully searchable grants data source and will even automatically create links between publications and grants.

	Data	Automated Search	Automatic Claiming	Auto-Link Publications & Grants	Research Metrics	Full-Text Links
Altmetric	Publications				✓
ARXIV	Publications	✓	✓			✓
CINII	Publications	✓
Crossref	Publications	✓
Dimensions*	Publications & Grants	✓	✓	✓	✓
DBLP	Publications	✓
Europe-PMC	Publications	✓	✓		✓	✓
Figshare	Publications	✓
Google Books	Publications	✓
MLA*	Publications	✓
ORCID*	Publications	✓	✓
PubMed	Publications	✓	✓
REPEC	Publications	✓
SSRN	Publications	✓	✓
Scopus*	Publications	✓	✓		✓
Web Of Science*	Publications	✓	✓		✓

*Subject to license/membership

Introduction to Research Information Management Systems

Are you familiar with the term ‘RIM’ system but unsure about the benefits they bring to academic professionals and researchers?

Maybe you’re well-versed in RIM systems but eager to explore fresh use cases or ways to optimize their potential?

This webinar explores the benefits of RIMS and their transformative potential for academic institutions like yours.