Case Study – Elements at the University of California

The UC is one of the world’s largest university systems, with 10 campuses spread across the state. See how Elements is involved in its pioneering Open Access policy.

Image courtesy of UCLA

Open Access

In July 2013, The University of California voted to voluntarily implement an Open Access Policy, to make the products of its research freely available to the public.

Symplectic were chosen as providers for UC’s research information management in support of the new policy.

Part of the implementation of this project involves creating a harvesting system to reduce the need for manual deposit of publications. This is being run by the California Digital Library (CDL), in conjunction with University of California campus partners. Together the partners chose Symplectic to implement this system.

Symplectic Elements will form the basis of a research information management system simplifying participation in UC’s OA Policy by providing an efficient method for faculty to deposit their research into eScholarship, UC’s institutional repository. This system holds great promise for dramatically increasing the rate of deposit of faculty publications in accordance with the policy.

How will Elements help?

With a comprehensive set of features that address the specific requirements of the UC Open Access Policy and the needs of its authors, Elements closely monitors publication sources, including public and licensed publication indexes, for any new materials published by them.

Once a new publication is detected, the system will collect as much information about it as possible and contact the author(s) by email for confirmation and manuscript upload. Author-approved publications will then be automatically submitted to eScholarship, where they will become openly available to the public.

See the stats on UC’s implementation of Elements on their news page here: UC Launches Robust Publication Management System in Support of Open Access Policy.