Open Access Support

What can Elements do for Open Access?

At Symplectic, we’ve seen the Open Access movement develop around the world, especially over the last decade. Globally, Open Access policies are being implemented by both institutions and their funders.

Through working closely with our clients, we’ve developed tools to equip institutions to respond to the challenges of Open Access, in ways that make sense for them. Elements is able to offer support in a number of ways.

Repository integrations

Elements can be integrated with an institutional repository to facilitate the deposit of full-text works with only a few clicks. Simple, user-friendly upload options within Elements serve as the interface between faculty and an institutional repository, meaning users do not have to interact with unwieldy repositories directly.

Bibliographic data held within Elements travels with the full text to the repository. We provide a specialized workflow for publications that comply with the university’s OA policy, with presentation of information from that policy along with the SHERPA/RoMEO status of the publication so researchers can easily determine its distribution rights.

The workflow can be configured to include the capture of article version, embargo information, and re-use specifications. The entire file upload process is completed with only a few “clicks”, saving librarians’ or repository managers’ time and avoiding manual data entry.

Engagement : The Open Access Monitor

OA Monitor dashboardManaging and measuring engagement with Open Access policies can be time-consuming and difficult; departmental administrators have to spend valuable time chasing researchers to deposit their articles, while relying on multiple systems to record, verify and measure the information required to successfully track engagement with their policy. Academics often want to engage, but don’t know how, or feel it is too arduous to do so.

The Open Access Monitor is a module available within Elements which helps to alleviate these concerns.

It includes features enabling you to:

  • Easily monitor and track who has deposited publications, to ensure researchers’ work remains within policy requirements.
  • Have a single intuitive place to easily visualise gaps in engagement, so faculty can take informed actions like depositing on behalf of the researcher, or carrying out advocacy or training for those who may be unaware of the policy.
  • Filter articles by linked funder, to narrow down those that fall within a funder’s policy.
  • Build reports on the level of compliance, by researcher, department or research group.
  • Record article-level exceptions and opt-outs against the policy.
  • Recognise individual departments or researchers who are exhibiting high levels of engagement to empower them to advocate others.

Further Information

To find out more about the Open Access movement, have a look at our OA Timeline, which shows a brief history from the beginnings of OA to the present day. Follow the link below to find out how Elements helped the University of California increase their repository deposit rates.